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📄 Exercise 4: AI-Assisted Protocol Processing

One-Click Resource Generation with Google Docs Notebook

Objective

Transform complex clinical trial protocols into multiple practical resources with minimal effort using Google Docs Notebook's built-in generation capabilities. This exercise demonstrates how AI can automatically create timelines, study guides, mind maps, and even podcasts from a protocol document without requiring prompt engineering skills.

Implementation Steps

  1. Obtain a sanitized protocol document (10-15 pages, with proprietary information removed)
  2. Open Google Docs and access the Notebook feature (Gemini AI) in the right sidebar
  3. Upload or paste your protocol into a Google Doc
  4. Simply select from the pre-built options in Notebook (see tools below)
  5. Show each output as it's automatically generated - no complex prompting required
  6. Demonstrate how different outputs serve different learning styles and needs

💡 Key Benefits

This technique leverages pre-built AI capabilities to instantly transform protocols into multiple resource types with virtually no additional work, eliminating hours of manual creation typically required to support site staff.

Available One-Click Tools

Simply upload your protocol document to Google Docs, open Notebook in the right sidebar, and click the generation options you want to create:

📅 Timeline

Visual representation of study schedule and milestones

🧠 Mind Map

Conceptual relationships and protocol structure visualization

❓ FAQ

Common coordinator questions and answers

📝 Summary

Quick protocol overview for busy stakeholders

📚 Study Guide

Detailed site guidance and reference materials

🎙️ Podcast

Audio learning option with conversational script

No complex prompts needed - just click and generate!

Example Protocol Transformation

Sample Input

Study of Triathletes and Fermented Milk (or any sanitized 10-15 page protocol document)

Multiple One-Click Resources Generated

📅 1. Visual Timeline (Automatically generated)

A chronological flowchart showing the study's timeline from screening through follow-up, with key milestones and visit windows clearly marked.

🧠 2. Mind Map (Automatically generated)

A visual concept map showing protocol relationships between inclusion/exclusion criteria, study procedures, endpoints, and safety monitoring.

❓ 3. FAQ Document (Automatically generated)

Common questions and answers about protocol implementation, covering participant recruitment, visit procedures, and data collection requirements.

🎙️ 4. Podcast Script (Unique to Google Notebook)

A conversational explanation of the protocol that could be read aloud for audio learning, perfect for busy coordinators commuting or multitasking.

Required Tools & Setup

Prerequisites

  • Google Workspace account (Gmail alone is insufficient)
  • Google Docs with Notebook feature enabled
  • Sanitized protocol document (10-15 pages, PHI/proprietary info removed)

Additional Applications